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June 10, 2024

Keep Your Vital Company Documents Safe Through These Methods

We all have very important documents that need to be stored somewhere safe, and if you run your own business, you will have essential insurance policies and business contracts that are vital to the well-being of your company. Where is the best place to store such important documents? Here are a few ideas that might be suitable.

1. Keep Them in your Office – Not exactly the safest place to store valuable documents, but they are always handy should you need them in a hurry. Most people will keep photocopies in their office, while storing the originals in a safe deposit box, as this is the safest place to store anything of value. If your office is broken into, you run the risk of losing anything of value, and without round the clock security, your office is not as secure as it could be.

2. Safe Deposit Box – Perhaps the best of all the options, and with affordable safe deposit boxes by ARA Vaults based in Sydney, you are never far away from your critical paperwork. You can keep other valuables here, and they have a range of sizes to suit your needs, and with a dual key system, you know that your irreplaceable documents are in very good hands. What’s more, you can access your valuable documents at any time during regular office hours, and with state-of-the-art security at their premises, you can be sure that your documents are safe.

3. Lawyer for Safekeeping – You could entrust your critical documents to your business lawyer, who would probably keep them in his safe, or perhaps he rents a safe deposit box where he can securely store it. He would have many such documents that he stores for his clients, although there might be a fee involved, and if so, you are better to rent your own safe deposit box.

4. Install a Safe at your Home – You could have a concealed floor or wall safe installed in your home, although you had better give a trusted person the combination in case something happens to you. The only risk with this storage method is fire, which is always a possibility, and to be 100% safe, you should rent a safe deposit box at a secure vault.

5. Bank Manager – A trustworthy person, your bank manager can store valuable documents on your behalf, although you will have to make an appointment if you need access. Years ago, this would have been the obvious choice, but today, we have safe deposit boxes that are affordable and allow you convenient access at any time during regular office hours.

It is essential that you keep your valuable business documents in a safe place, and all of the above offer a high level of security, and perhaps the best of all is to rent a safe deposit box at a nearby vault. If you do rent a box, you can also keep your company data drives, records, and even insurance policies in a safe place, and should you ever require access, you can do so during regular office hours.

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